A little over a year ago, we wrote about a legal problem regarding the possibility to give accountants the right to connect to the represented person’s STI and SODRA system.
Since the problem lasted for about a decade, I will briefly recall the essence of the problem.
If natural person X performing IA (individual activity) has entered into an agreement with legal entity A for the management of accounting, then X had to go to a notary and obtain notarial approval in order for legal entity A to have access to natural person X’s SODRA Electronic Servicing System for Insurer (hereinafter – ESSI). The sole purpose of connecting to the SODRA system is to provide timely and appropriate information about the activities of person X and the employees involved in the activities.
In Lithuania, almost 1000 public sector companies will have to switch to a common accounting program. Whether such a decision is sensible and rational is an open question. It seems to me that this initiative is more about the receipt and use of EU project funds, but not about prudent and logical institutional decisions.
This article has been prepared according to the request submitted to the Ministry of Finance of the Republic of Lithuania and the answer received.
Nowadays, European Union funding is not a rarity, on the contrary, it has already become almost a mundane. It is therefore strange that EU-funded projects still raise issues of debate, such as: the employment of a person in a particular EU project - that is, by concluding an employment contract and specifying an hourly wage for work - is treated only directly, almost literally as WORK, not in accordance with the provisions of labour law applicable in Lithuania.
In this review, I want to share a seemingly rather simple situation - there are cases where three legal entities are given one real estate code and one of them needs to receive the names, surnames or other personal data of the co-owners. Information on co-owners must be provided to the applicant by the State Enterprise Centre of Registers (hereinafter - CR). To our company’s initial request for the above data, CR replied that it did not have the technical capacity to provide such basic information. However, after a month and a half of correspondence with various CR divisions, we received a response that there is a possibility to generate the data we requested for an additional fee, which is not mentioned in the CR price list.
CR is currently under the Ministry of Economy and Innovation. CR was previously owned by the Ministry of Transport and Communications, before that, it was at the disposal of the Ministry of Justice.
It would seem that for such a solid company, the technical capabilities of information technology should be unlimited, unfortunately, de facto - it is the technical barriers that prevent CR from providing customers with targeted information that complies with the regulation of personal data protection.
The company has acquired one parking space in the parking lot.
According to the CR procedures, a unique parking space code is assigned to three adjacent parking spaces.
Generally speaking, one parking space under a unique code belongs to three persons - co-owners.
Raimda auditas UAB is located in a convenient place - in the city centre. Understandably, in the heart of the city, where there is particularly heavy traffic, every centimetre is important. In order to mark the parking place belonging to the company with the road sign “Reserved parking place”, we applied to the Road Police Board of the Kaunas Count Chief Police Commissariat.
The Road Police provided us with a detailed answer as to what documents are required to mark the relevant parking space with the “Reserved parking space” sign. One of the required documents was the written consent of the co-owners of the parking space to install such a sign. Official information on the co-owners of the parking place is provided by CR, which is why we have contacted this institution to provide the above information.
CR’s response was very surprising because instead of information about the two co-owners of the parking space, who were given the same unique code as Raimda auditas UAB, we received a 20-page response, which revealed a lot of information not related to the request.
THE ANSWER PROVIDED INFORMATION WITH THE PERSONAL CODES AND DATE OF ACQUISITION OF THE PROPERTY OF ALL APARTMENT OWNERS REGISTERED AT THE SAME ADDRESS!
We were very unpleasantly surprised by this response because making a request for information about the two co-owners of the parking space we received excess information that was completely unrelated to our request.
When we asked CR why we were given redundant, voluminous information that was completely unrelated to our request, we received an initial response - CR has no technical capability to provide information about co-owners by unique code, only by address.
In this almost comical situation, the question remains open - what about the provisions of the GDPR? Is such posting of personal data not a breach of the regulations? Does this practice of a public body with regard to personal data does not raise an issue with the authorities supervising the provisions of the GDPR?
Another question - should Raimda auditas UAB in such a case submit to the Road Police all 20 (twenty) sheets received from CR, or, nevertheless, be obliged to arbitrarily adjust the official information provided by CR in order not to violate the provisions of GDPR?
In mid-February, a month and a half after our initial inquiry, we received a CR’s offer to provide us with the specific service we requested. This service - preparation of a non-standard volume report - according to CR, is non-standardized, therefore fees applied to it are non-standard as well. Information about the two co-owners of the parking space can be programmed, and the cost of a programming hour is 50 euros.
It is interesting that on the CR website https://www.registrucentras.lt/p/1321 the service fees range from a few cents to a few euros. Meanwhile, the programming service that CR is ready to provide to Raimda auditas UAB is priced at 50 EUR/hour. It is also strange that the information provided in the e-mail received in February contradicts the information provided so far. We share some interesting accents of communication with CR:
Do CR customer service employees, in fact, have no competence, as if they had agreed to repeat that the report we requested could not be drawn up? This question remains open. Only after getting in contact with the CR‘s Legal Department and the Press Department “could not” changed to “possible”. Surprisingly, such a seemingly elementary service is treated as non-standard in these times of the information technology boom. The only conclusion is that information technologies continue to be difficult to find in public institutions.
2nd March 2021
In the attachments:
 The solution to the situation is analogous when a unique code is assigned to several natural persons
The word “idle time” is a very common term these days. Accountants and ordinary employees are uncertain about how the unused leave allowance should be calculated in the event of redundancy. Compensation for unused leave is calculated in accordance with the provisions for calculating the average wage (AW). The purpose of this article is to draw attention to rarer cases.
The average salary is calculated in accordance with the legal regulations - the Description of the Procedure for Calculating the Average Wage. Often, even the accountant has a question: how to calculate compensation for unused leave in the event of dismissal if, say, the employee did not work during the idle time.
Legal requirements for the prevention of money laundering are usually addressed ONLY to private businesses. Should the provisions of these legal requirements, namely the identification of final beneficial owner, really only apply to the private sector and not to the public? After all, it is a public secret that in all countries, not only in Lithuania, public sector procurements are carried out in accordance with the relevant provisions of the public procurement laws and millions, and often much more, are spent there.
The crux of the problem: the Government Resolution On the Approval of Inventory Rules (hereinafter - the Rules) states that in order to assess the de facto compliance of intangible assets (licenses, programs, etc.) with documents, an information technology audit should be performed, unfortunately this is not mentioned anywhere in the Rules.
The business needs to provide declarations and various forms to both State Tax Inspectorate (STI) and The State Social Insurance Fund Board (SODRA). For the accountant as well as the business, it is most important that the obligations are fulfilled properly. Usually, everyone tries to provide declarations and forms in good faith and in a timely manner. However, is that benevolence expressed by STI and SODRA? In my opinion, STI makes effort in some cases, while at the same situation SODRA takes a totally opposite position.
The application of the provisions of the Second Book of the Civil Code, in the same situation, is interpreted differently by the STI and by SODRA. Looking from the side, it would seem that SODRA still lives in extremely large bureaucratic clutches, as if the clock was turned back several decades ago. But the time does not stand still, therefore should SODRA make a change?
This year, UAB Raimda auditas celebrated its 10th anniversary. The year 2020 - also the year of commemorating the personal achievements of the company’s director Daiva Žumbakienė - in November 2010 Daiva became a member of ACCA (Association of Chartered Certified Accountants).